19 Jun IDENTIFY THE REQUIREMENTS TO CARRY OUT A HEALTH AND SAFETY INSPECTION
Learning Outcome 1 – Conduct inspections of the workplace.
Requirements could include HSG65 guidance. Access to previous inspection records, specialist assistance (chemist, vet), specialist equipment (dust, noise etc) individual health and safety records, maintenance records etc. Ways to identify health and safety hazards may include, observation, walkabout, formal and informal inspection, and interview, questioning, consultation etc. New machinery, hand tools, automated systems, new people, manual handling, display screens.
Records could include, risk assessments, inspection records, minutes, data sheets, interview notes, photographs, etc.
(1.1) Identify the requirements to carry out a health and safety inspection
Explain the different situations when workplace inspections are carried out. Also explain the frequency and if different departments have different requirements.
(1.2) inspect the workplace to identify and evaluate hazards
Explain how you carry out workplace inspections. Describe the process and the documentation used when identifying and evaluating the hazards involved.
(1.3) Evaluate hazards through observation of work activities
Explain how you use observations of the workforce carrying out tasks, when evaluating the hazards. Describe the communications involved in this process.
(1.4) Examine proposed activities to identify and evaluate hazards including:
• new workplaces
• new equipment
• new processes
• new activities
Describe the situations when you have evaluated the hazards of a new workplace, when new equipment has been used and when new processes and new tasks have been implemented.
(1.5) Select and use appropriate measuring equipment
Describe what types of instruments and other equipment are used when inspecting a workplace and assessing levels of exposure.
1.6 Maintain records of the hazards identified in sufficient detail to meet: (Cross ref to 2.6 & 3.9)
• statutory requirements
• organisational requirements
• industry best practice
Describe the hazard identification records which are used within your organization. Explain which documents are used for legal reasons, which are best practice and which are organizational.
Learning Outcome 2 – Assess risks to health and safety.
Methods could include observation, consultation, use of monitoring equipment.
Hazards could relate to machinery, fumes and vapours, noise, traffic movement, others could be nearby residents, visitors contactors, trespassers. Risks may be serious or imminent, minor, long term, environmental. Prioritising may be by ABC123, 1-5 x1-5, own organisations methods.
Records could include risk assessments, hazard and risks, who may be affected, to what extent, control measures, review dates etc.
(2.1) Select appropriate risk assessment methods
Explain which risk assessment methods you use within your organization. Does your organization have a specific risk assessment policy in its policy arrangements section.
(2.2) Conduct a risk assessment of the hazards identified
How do you go about completing a risk assessment? Explain the process, methods and sources of information you use etc. Methods may include discussions with competent persons and activity observations. Provide an example as evidence.
(2.3) Select and use instruments or methods to determine the level of exposure affecting:
• employees
• others who may be affected
What analysis techniques can be suitable for determining risks and how do you identify what types of instruments and survey techniques to use when completing a risk assessment?
(2.4 & 2.5) Determine and prioritise risks to health and safety of:
• employees
• others who may be affected
Explain how you conclude what risks affect employees and how you prioritise the risks. Consider how contractors, visitors and the general public may be at risk.
Learning Outcome 3 – Implement risk control measures and safe systems of work in the organization.
Evaluation could include analysis of data and records, accident/incident records, interviews and consultation, results on inspections statutory requirements, industry best practice, own organisations standards, policies and procedures.
Control measures could relate to people, process, plant, environment.
Resources could include time, manpower, access to specialist people and equipment. Effectiveness could relate to cost versus benefit. Consultations could be face to face electronic, formal and/or unscheduled. Plans may have timescales and use of planning tools (e.g. gannt charts) roles and responsibilities and include training (on or off the job)
Records could include risk assessments, hazard and risks, who may be affected, to what extent, control measures, review dates training records, etc.
(3.1) Evaluate the existing risk control measures and current systems of work in the organization
Explain how you review the current risk assessments to determine the sufficiency of the control measures.
(3.2) Identify for consideration the risk control measures required by:
• statutory requirements
• organisational requirements
• industry best practice
What factors do you have to consider when deciding on risk control measures?
Identify any pieces of legislation that affect your organisation, which call for a specific risk assessment to be carried out? i.e. Manual Handling Operations Regulations 1992
(3.3) Identify any additional or improved risk control measures that may be needed
Explain when you have identified additional risk control measures and the documentation used. When general risk assessments are used describe the process when specific tasks create new risks?
(3.4 & 3.5) Identify the resources required and calculate the cost effectiveness of them when implementing the risk control measures needed
Explain how you identify the resources when implementing risk control measures. Explain the process of consultation, when new control measures are needed and how you evaluate the cost effectiveness of them.
(3.6) Consult with managers, employee representatives and employees about risk controls needed.
Explain the process of consultation when new control measures are needed and who is involved in this decision making.
(3.7) Plan the implementation of risk control measures in order of priority
Describe the steps you take when planning to implement risk control measures. Explain how your prioritise the controls before implementation.
(3.8) Ensure the provision of training for those who need required competences to implement risk control measures
When implementing new control measures explain how you ensure all persons involved in the process are fully trained and competent.
Learning Outcome 4 – Identify, assess and control health and safety risks
Methods could include observation, analysis of data, accident/incident records, use of monitoring equipment, analysis may include severity of risk, likelihood, number of people affected, industry Comparisons.
External factors could include UK and EU legislation, requirements/expectations of professional bodies, customers and others who may be affected, materials used in production process, location, access to emergency services.
Control measures and justifications could relate to regulatory requirements, hierarchy of control measures, own organisations priorities and health and safety culture, accident and incident statistics, short and long term benefits.
External factors could include UK and EU legislation, requirements/expectations of professional bodies, customers and others who may be affected, materials used in production process, location, access to emergency services.
(4.1) Explain the methods of identification of health and safety hazards within the organisation, including:
• risk assessment methods
• physical resources
• instruments and survey methods which may be used to determine the level of exposure to people who may be affected
Explain the various methods you use to identify risks, including observations, data sources etc. Explain how you identifying physical resources and what instruments and survey methods are used.
(4.2) Explain the principles of the analysis methods for determining risks
Describe what information you collate and how it’s presented when with consulting with others.
(4.3 & 4.6) Describe external factors influencing the identification of health and safety hazards and safety risk control methods, including:
• health and safety statutory requirements
• acceptability of risk
• quality management requirements for documentation
Describe how legislation, industry good practice, expectations of professional bodies including documentation and systems incorporated from quality management audits impact on your risk assessments and control measures.
(4.4) Explain the nature and role of health and safety risk control measures within the organization
Consider regulatory requirements, hierarchy of control and your own organisations priorities and culture.
(4.5) Justify health and safety risk control measures, including safe systems of work
Explain how you justify the risk control measures you’ve put in place, which in turn have created the safe system of work. How do you gain the support of the necessary personnel?
(4.7) Explain risk control hierarchies
Explain your understanding of risk control hierarchies (eliminate, substitute, reduce etc).
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