02 Jul PROCEDURAL MESSAGE
Write a procedural email to employees reminding them of key components of a company policy on acceptable use of email and text messaging. The policy should address
security issues, privacy issues, and company monitoring of messages. Consider policies on appropriate message content, the consequences for using company equipment to
send harassing messages, and a policy on the use of company system for sending personal email messages.
The message should take the “form” of an email; however, you will submit your assignment to the online course shell.
Revise the procedural message to ensure you:
Follow proper format.
Use a descriptive title or heading
Use bullets as needed to emphasize key points
Include appropriate greeting and salutation
Have the following content:
Introduce the main idea of the message in a concise, informative manner.
Itemize and explain three (3) to five (5) key points with details.
Provide information about where and to whom questions should be directed.
Use effective language and English usage.
Begin statements with action verbs
Use correct grammar, punctuation, mechanics
Avoid spelling errors
Your assignment must:
Be typed, single spaced, using Times New Roman font (size 12). Check with your professor for any additional instructions.
Submitting your assignment:
Submit your assignment through the online course shell.
You do not need to email your assignment to your instructor.
The specific course learning outcomes associated with this assignment are:
Use writing process strategies to develop brief business documents, such as routine messages, bad news messages, and persuasive/sales messages.
Organize ideas logically by using transitional words, phrases, and sentences.
Support ideas or claims in body paragraphs with clear details, examples, and explanations.
Use sentence variety and effective word choice in written communication.
Write clearly and concisely using proper writing mechanics.
The purpose of this paper is to convince the major stakeholders that you have developed a plan to resolve these problems by developing a detailed communication
strategy. This communication strategy must be persuasive enough to convince the stakeholders that you are able to properly manage the project to fruition.
Of the following three (3) situations, respond to each of the assignment requirements (1-5 below) before moving onto the next situation. Note: Fully respond to
criterion 1 for all three (3) situations, then criterion 2 for all three (3) situations, etc., until you have fulfilled all five (5) assignment criteria listed below.
? A technical team member has requested a transfer due to project team conflicts.
? One of the project team members wants to take a week?s vacation during a major holiday season
and at a time when critical project deadlines are imminent.
? Risk assessment has not been reviewed since the beginning of the project.
Write a 6-8 page paper in which you:
1. Explain the nature of the situation and its potential impact to the project?s success.
2. Prepare a communication strategy to appropriately manage each of the four (4) situations you selected.
3. Determine how an improvement to the communication strategy may prevent similar problems in the future.
4. In the event that the communication strategy does not resolve the problem, suggest a backup plan that might be implemented.
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