Objectives – MS Project 2010

q Change the working and non-working time on Standard Calendar

q Change the working and non-working time on a Resource Calendar

q Create new base calendars

q Assign different base calendars to resources

With calendars, you can determine when resources on a project are working and when they are not working. If you do not indicate when resources are available, you may accidentally schedule tasks when resources are not actually available. Calendars are part of determining availability of resources.

In MS Project, calendars define the working and non-working time for the project and for each resource assigned to the task. As a change is made to a calendar, MS Project automaticallyreschedules all tasks affected by the change.

Using Calendars

There are two types of calendars in Project: base calendars and resourcecalendars. Base calendars define the working days and working hours for a project or a set of resources. Resource calendars define the working days and working hours for a specific resource.

The default base calendar (also known as the project calendar) is called Standard. This standard calendar is usually set as an 8-hour day, 40-hour week, Monday through Friday, with no holidays. However, you can modify this standard calendar, but it is not recommended. MS Project also comes with two other base calendars: a 24-hour calendar and a night shift calendar. You can also create your own base calendars. You can manipulate such options as default start time and hours per day.

Note: Resource calendars are updated automatically when the base calendar assigned to the resource changes. But changes to the default calendar options are not automatically displayed in the base calendar.

When we first set up this project, MS Project assumed the Standard calendar. As we entered task duration, MS Project calculated the amount of work based upon 8 hours a day, 40 hours per week, Monday through Friday. So when we entered 2 days for the task, Inventory Current Equipment, prior to any resource assignment, MS Project calculated 16 hours of work (8 hours per day), to start at 8 AM, Wednesday morning and concluding 5 PM, Thursday evening. When we assigned resources, each resource was by default also assigned a standard calendar. However, if the resource we assigned had a different working time, the same amount of work would have been calculated, but the actual time of duration would have changed.

Note: When you open dialog boxes that contain calendars, MS Project will also show the current day and month. Therefore you will need to scroll to the correct month for this project/lab.

To view the standard calendar options:

1. Log onto Windows.

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