SPORT CONTRACT [INSERT STUDENT NAME AND LOGO OF SPONSO

26 Jun SPORT CONTRACT [INSERT STUDENT NAME AND LOGO OF SPONSO

Question
SPORT CONTRACT

[INSERT STUDENT NAME AND LOGO
OF SPONSOR AS APPROPRIATE]

Contract prepared by:

Olympus Sport
Management Group

Version 2

Olympus Sport
Management Group

KEY TERMS

DATED

2013

SPONSOR’S CONTRACT
BETWEEN
[INSERT NAME OF NATIONAL SPORTING ORGANISATION] [INSERT LEGAL DESCRIPTION EG. INCORPORATED
SOCIETY AND ADDRESS OF REGISTERED OFFICE ] (We or Us)
AND
[INSERT STUDENTS FULL NAME] (You)
Congratulations! We are delighted to appoint You to [insert reason for appointment whether to a squad, for an event, for
a series of events or simply to be a contracted official of the Sponsor]. This Contract sets out the terms and conditions that
You accept as a condition of your appointment. This Contract includes the Key Terms, the Standard Terms and Conditions and
the Schedules attached.
1.

TERM
This Contract commences on the day that it is signed (Commencement Date) and will continue until:
1.1
1.2

2.

[Insert Day, Month and Year that the Contract terminates on]; or
it is terminated in accordance with the provisions of this Contract.

SPECIFIC REQUIREMENTS

You agree to meet the following specific requirements during the Term[please insert below details of any specific events or
activities that the student (you) is required to attend (if selected) or any other requirements specific to the Sponsor
not already covered in the Standard Terms and Conditions for the 2016 Rio Olympics:
Requirement

Detail

Dates (if relevant)

(Specific Requirement Schedule)
3.

OTHER SPECIAL CONDITIONS

3.1
[Insert any special conditions here. Is the Sponsor required to have any specific insurance cover?
Is the Sponsor required to lodge expense claims by a particular date each month? Matters specific to the
particular Sponsor should be dealt with here. If there are no special conditions this clause can be deleted.]
4.

ADDRESSES FOR NOTICES

Address for Notices to Us:

Address for Notices to You:

Contact Name: [insert]

Contact Name: [insert]

Fax Number: [insert]

Fax Number: [insert]

Physical Address: [insert]

Physical Address: [insert]

Mailing Address: [insert]

Mailing Address: [insert]

Version 2

Key Terms
5.

EXECUTION

SIGNED for and on behalf of [INSERT NAME OF NSO AS APPROPRIATE]
by:

Signature
Name/Title
Witness:
Signature of witness
Full name of witness
Occupation of witness
Address of witness
SIGNED by:

Signature
Full name of Sponsor

Witness:
Signature of witness
Full name of witness
Occupation of witness
Address of witness

Version 2

2

Standard Terms and Conditions

3

STANDARD TERMS AND CONDITIONS
ELIGIBILITY
1.1
General Eligibility: By signing this Contract You declare that, as at the date of
this Contract, You meet, and You undertake that, for the Term of this Contract
You will continue to meet, the following general eligibility requirements:
(a)
You are a resident of New Zealand; and
(b)
You are not currently disqualified or suspended under the Rules.
1.2
Eligibility for Selection:
(a)
Notwithstanding your appointment under this Contract You acknowledge
that You may be required to meet the Selection Criteria in order to be
selected to represent Us for a specific event or otherwise during the
Term.
(b)
You acknowledge that We may, in our absolute discretion, determine the
Selection Criteria for any event or otherwise during the Term.
(c)
You acknowledge that your entry into this Contract does not create an
obligation on Us to select You for any event or otherwise.
YOUR OBLIGATIONS
For the Term of the Contract You will meet the following obligations.
1.3
Best Possible Condition: You will be available to officiate in the Sport to the
best of your ability.
1.4
Specific Requirements: You will meet all Specific Requirements in accordance
with the Specific Requirement Schedule set out in the Key Terms of this
Contract.
1.5
Disclose Change in Circumstance: You will disclose to Us any change in
circumstances, which could or will affect the declarations You made in clause
1.1 or which could or will affect your ability to meet your obligations under these
Standard Terms and Conditions. Such disclosure should be made immediately
upon You becoming aware of such changed circumstances. You acknowledge
that We may terminate this Contract if any requirements under this Contract are
not satisfied as a result of such change in circumstances.
1.6
Olympic Charter: You will comply with rule 41 of the Olympic Charter in that
You will:
(a)
respect the spirit of fair play and non violence, and behave accordingly;
and
(b)
respect and comply in all respects with the World Anti-Doping Authority
Code.
1.7
Personal Conduct: You will conduct yourself in a manner so as not to bring
You, Us or the Sport into public disrepute.
1.8
Wear Uniform or Apparel: You will wear any official uniform or other apparel
supplied by Us as reasonably required by Us.
1.9
Authorised Use of Equipment Only: You will use any equipment supplied by
Us only when expressly authorised by Us to do so, and at no other times.
1.10 Not Bet: You will not bet or accept, give or be involved in any way in any
inducement or bribe in relation to your involvement in any event in which You
are officiating, while engaged by Us.
1.11 Comply with Requirements: You will comply with our constitution, by-laws,
regulations, protocols, the Rules and the Policies and Procedures (as amended
from time to time), if any.
1.12 Our Reasonable Directions: You will co-operate and comply with all
reasonable directions given by Us.
1.13 Co-operate: You will co-operate, to the greatest extent possible, with all other
officials, athletes and persons affiliated with Us.
1.14 Retirement: You will advise Us in writing a reasonable time before publicly
announcing your retirement from the Sport where applicable.
1.15 Costs Due to Termination: You agree to be liable for any expenses (including
travel and accommodation related costs) incurred by Us as a result of your
termination of this Contract in accordance with clause 10 of this Contract or as a
result of our termination of this Contract in accordance with clause 12.1 or 12.3
of this Contract.
OUR OBLIGATIONS
For the Term of the Contract We will meet the following obligations.
1.16 Administrative Support: Where reasonable, we will provide administrative
support to You to support you to meet your obligations under this Contract.
1.17 Access to Facilities: We will provide You with access to our facilities as
considered appropriate by Us.
1.18 Uniforms etc: We will make available to You uniforms, competition apparel,
other items of clothing and equipment as considered appropriate by Us.
MEDIA
1.19 Organise Media Contact: You acknowledge that We may organise, make and
arrange any media contact or exposure on your behalf that We consider
appropriate.
1.20 Availability: You will make yourself available for any media contact or
exposure arranged by Us and will be prepared to answer questions, make
comments and participate in promotional activities at our reasonable request.
We will cover your pre-agreed travel and accommodation costs for media
activities carried out at our request in accordance with the Policies and
Procedures or as otherwise agreed between the parties.
1.21 Punctuality: You will punctually attend engagements arranged by Us including
appearances in public, on radio or television and You will punctually attend
public functions organised or supported by Us, when reasonably requested to
do so by Us.
1.22 No Public Criticism: You will not comment, issue, authorise, offer or endorse
any public criticism or statement having or designed to have a prejudicial effect
on Us or our interests during the Term.
1.23 Interviews: You will not make any arrangements for exclusive media
interviews, act as a journalist or in any other media capacity or give any

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1.24

interview for payment or other reward without our prior written consent. Our
consent will not be unreasonably withheld.
Image: You acknowledge that We may use your name, image and likeness in
any format or media We consider appropriate (including print, television, video
and internet) and in connection with any promotional campaigns and other
public and media announcements.

DOPING
1.25 Comply with Doping Requirements: You will comply with all rules,
regulations, by-laws, policies and codes of conduct relevant to You and relating
to drugs and doping. Without limiting the foregoing, You will at all times comply
with the World Anti-Doping Authority Code, our anti-doping policies, if any, the
New Zealand Sports Drug Agency Act 1994 and any statutory provision which
amends or replaces it, and all Regulations made under that Act.
1.26 Right to Terminate: If You are found guilty of an offence connected with
doping We may, in addition to other rights We may have, terminate this
Contract immediately.
1.27 Obligation to Notify: You must notify Us of any doping case against You
before You sign this Contract and must notify Us immediately of any doping
case involving You that arises during the Term.
1.28 Make Public Name and Offence: If You are found guilty of an offence
connected with doping, We may, in addition to any other rights We may have,
make public your name and the offence committed.
1.29 Disclosure of Personal Information: You acknowledge that We have the
right to disclose to Drug Free Sport New Zealand, or any other relevant doping
authority, any personal information in relation to You that concerns, or may
concern, doping.
MEDICAL
1.30 Injury or Illness: You agree to inform Us immediately of any injury or illness
which may impact on your ability to perform your obligations under this
Contract.
1.31 Testing: You will undertake any physical or medical testing reasonably required
by Us.
1.32 Directions: You agree to comply with all reasonable directions given by Us or
our nominee in relation to your fitness.
TRAVEL
1.33 Arranged by Us: We may organise and pay for your travel, travel insurance
and accommodation from time to time. We will advise You of the times when,
and the extent to which, We will do this on your behalf as and when the need
arises.
1.34 Airpoints: Where You accumulate airpoints from travel paid for by Us, whether
national or international, We may require these airpoints to be credited towards
future national or international travel by You under this Contract, or under
subsequent versions of this Contract.
1.35 Passport/Visa: You will ensure that your passport is current and that You have
all relevant visas required by any country to which You will travel.
1.36 Personal Belongings: You acknowledge, unless otherwise agreed between
the parties, that You are responsible for the transportation of all your personal
belongings under this Contract.
LIMITATION OF LIABILITY
1.37 The NSO: For the purposes of this clause, the term the NSO includes our
management team, our other officials and employees engaged by Us, coaches,
medical practitioners, sport scientists and therapists engaged by Us, any
independent contractor from time to time engaged by Us or any voluntary
worker carrying out duties for Us.
1.38 Limitation of Liability: You accept that the NSO will not be liable for:
(a)
any loss, damage, cost, expense or injury of any kind arising directly or
indirectly from any act, neglect or fault (whether negligent or otherwise)
on the part of the NSO and connected with your obligations under this
Contract unless it arises as a direct result of a deliberate and wrongful
act or omission by the NSO; or
(b)
any medical testing or treatment conducted on You, or any disciplinary or
other action ordered or taken against You by the NSO.
INDEMNITY
1.39 Indemnity: You agree to indemnify Us against:
(a)
any claim, suit, actions or proceeding brought against Us as a result of a
breach of this Contract by You; and
(b)
any liability incurred by Us for the deduction or payment of tax in
connection with payments made by Us to You pursuant to this Contract,
including the costs of collection of such tax and any other incidental
costs expenses penalties or claims. We will be entitled to offset any
such claim from any payments to You in the event that We are assessed
for any such tax.
1.40 Costs: You will pay all costs (on a solicitor client basis) incurred by Us in
enforcing this Contract.
YOUR RIGHT TO END CONTRACT
You may terminate this Contract on giving Us not less than 14 days’ prior
written notice. In such event clause 12.4 will apply.
DISPUTE RESOLUTION
1.41 Discussions Between Parties: You will meet with Us and discuss in good
faith any dispute arising out of this Contract.
1.42 Mediation: If the discussions referred to in clause 11.1 fail to resolve the
dispute, either party may (by written notice to the other party) require that the
dispute be submitted for mediation by a single mediator nominated by the

Standard Terms and Conditions

4

President for the time being of the New Zealand Law Society. In the event of
any submission to mediation:
(a)
the mediator will not be acting as an expert or as an arbitrator;
(b)
the mediator will determine the procedure and timetable for the
mediation; and
(c)
the parties will share equally the cost of the mediation.
Legal Proceedings: Neither party may issue any legal proceedings (other than
for urgent interlocutory relief) relating to any dispute, unless that party has first
taken all reasonable steps to comply with clauses 11.1 and 11.2.

NOT EMPLOYEE
1.53 Not an Employee: You acknowledge that You are not appointed as an
employee under this Contract.
1.54 No Claim as Employee: You agree that at no stage either during or
subsequent to the termination of this Contract will You claim that You are or
were our employee.
1.55 Acknowledgment of Advice: You acknowledge that You have had an
opportunity to seek advice about this Contract and intend this arrangement to
be that of independent contractor.

DEFAULT/TERMINATION
1.44 Breach: You agree that We may, without prejudice to any other rights or
remedies We may have, elect to terminate this Contract by giving notice to You
in writing where You have committed a breach of this Contract and You have
failed to remedy such breach within 3 working days of receiving such notice
from Us.
1.45 Other Consequences: You agree that if You breach any provision of this
Contract, We may, in addition to any other rights or remedies We may have, on
giving written notice to You:
(a)
caution or reprimand You;
(b)
suspend You from officiating, whether nationally or internationally;
(c)
withdraw You from officiating, whether nationally or internationally;
and/or
(d)
impose any fine or other penalty or sanction on You, provided this is
done in accordance with the Policies and Procedures and/or the Rules.
1.46 Material Breach: You agree that We may, without prejudice to any other rights
or remedies We have, terminate this Contract immediately by notice in writing to
You, if You have committed a material breach of this Contract. For the
purposes of this clause 12.3 a breach of clauses 1.1, 2.2, 2.3, 2.4, 2.5, 2.8, 2.9,
4.4, or 5.1 will be deemed to be a material breach.
1.47 Consequences of Termination: On termination of this Contract for any
reason:
(a)
the termination will be without prejudice to either party’s rights and
remedies in respect of any breach of this Contract by the other party,
where the breach occurred before the termination of this Contract; and
(b)
termination will not relieve either party from any obligation which is
intended to survive termination.

YOUR LIABILITIES AS AN INDEPENDENT CONTRACTOR
1.56 Goods and Services Tax: If you are registered for GST, You will provide Us
with your GST number.
1.57 Insurances: Except to the extent otherwise agreed, You will arrange and be
liable for any medical and other insurances including vehicle and third party
insurance.
1.58 Payment of Fines: You are responsible for the payment of any fine for failure
to comply with any statute or regulation.

1.43

APPEALS
1.48 Policies and Procedures: You can appeal a decision made under clause 12.2
above, in accordance with the Policies and Procedures or, if there are no
applicable Policies and Procedures, then in accordance with clause 11 of these
Standard Terms and Conditions.
1.49 Date of Alleged Breach: You acknowledge that the Policies and Procedures
may change over time and accordingly You agree to be bound by the Policies
and Procedures current as at the date of the alleged breach.
CONFIDENTIAL INFORMATION
You will maintain as confidential at all times, and will not, at any time,
directly or indirectly disclose or permit to be disclosed to any person or
use for yourself or use to the detriment of Us, any Confidential
Information except:
(a)
as required by law;
(b)
as is already or becomes public knowledge, otherwise than as a result of
a breach by You disclosing or using that Confidential Information, of any
provision of this Contract;
(c)
as authorised in writing by Us; or
(d)
to the extent reasonably required by this Contract (and, without limiting
the effect of this clause, You may disclose Confidential Information only
to those of your professional advisers, on a "need to know" basis, as is
reasonably required for the implementation of this Contract).
INTELLECTUAL PROPERTY
You acknowledge that We own the Intellectual Property and agree that
You do not by this Contract and will not otherwise have or acquire any
ownership in the Intellectual Property.
PRIVACY
1.50 Personal Information: You acknowledge that We will need to collect personal
information from You, including contact details, performance results,
sponsorship details and health related information. You acknowledge that You
have rights of access to, and correction of, this information.
1.51 Consent: You consent to Us collecting and storing indefinitely your personal
information for the purposes set out in this Contract which include:
(a)
enabling Us to meet our obligations under this Contract;
(b)
determining whether You are meeting, or able to meet, and ensuring we
are supporting you to meet, your obligations under this Contract;
(c)
enabling Us to contact You;
(d)
facilitating the promotion of the Sport; and
(e)
facilitating the promotion of Us.
You also consent to Us passing on such information to our sponsors, SPARC,
the New Zealand Academy of Sport, and other bodies to which we are affiliated
for the purposes set out above where applicable.
1.52 Health Information: Except as provided in clause 5 of these Standard Terms
and Conditions, personal information in relation to your health will only be
collected, held and used by Us for the purposes of assessing your ability to
meet, and enabling Us to support You to meet, your obligations under this
Contract and will not be passed on to third parties unless We are required by
law to do so or have obtained your prior express consent.

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HEALTH AND SAFETY
You agree to comply with all of our health and safety rules, policies or
procedures. In the event that You fail to comply with our health and
safety rules, policies or procedures, warnings may be given to You
and/or this Contract may be terminated.
GENERAL
1.59 Notices: All notices and other communications required under this Contract
must be in writing and delivered personally or sent by facsimile transmission to
the address or facsimile numbers agreed between and notified to the parties.
1.60 Force Majeure: If a party is unable to perform its obligations under this
Contract by reason of riot, fire, storm, Act of God, operation of law or other
cause beyond the reasonable control of that party, that party will be released
from its obligations under this Contract for the period of and to the extent
affected by that cause. Nothing in this section shall excuse the payment of any
money due or which becomes due under this Contract where the obligation to
pay arose before the occurrence of the event of force majeure.
1.61 Waiver: No waiver of any default or potential default on any one occasion will
constitute a waiver of any subsequent or other default or potential default, and
no single or partial exercise of any such right, power or privilege will preclude
the further or full exercise thereof.
1.62 Entire Contract: This Contract constitutes the entire Contract between the
parties with respect to the matters dealt with in this Contract, and supersedes all
or any prior oral or written understandings, representations or commitments of
any kind. This Contract may only be varied in writing signed on behalf of both
parties.
1.63 Severability: Should any part of this Contract be held invalid, the remainder of
this Contract will continue in force and effect as if the invalid provision had been
deleted, provided however that We may negotiate a valid and enforceable
provision in replacement of the invalid provision.
1.64 Governing Law: This Contract and the rights and obligations of You and Us
under it and any dispute in connection with it, shall be governed by and
construed in all respects in accordance with the laws of New Zealand.
DEFINITIONS AND INTERPRETATION
1.65 Definitions: In this Contract, unless the context indicates otherwise:
Confidential Information means any information (in any form, written,
electronic or otherwise):
(a)
relating to the terms of this Contract;
(b)
disclosed to You by Us on the express basis that such information is
confidential; or
(c)
which might reasonably be expected to be confidential in nature,
provided that, where information relates exclusively to Us, nothing in this
Contract will require Us to maintain confidentiality in respect of that
information;
Contract means this contract, including these Standard Terms and Conditions,
the Key Terms and any Schedules to this contract.
Intellectual Property means all trade marks, patents, copyright, domain
names, design rights, rights in inventions, know-how, trade secrets, confidential
information and all other intellectual property rights of a similar or corresponding
nature relating to Us;
Policies and Procedures means our policies and procedures as provided at
Schedule A of this Contract or as otherwise advised by Us from time to time;
Rules means our rules as applicable from time to time;
Selection Criteria means the selection criteria outlined in Schedule B of this
Contract or any other selection criteria as advised by Us from time to time;
Sport means the sport or sports administered by Us in New Zealand;
Term means the term specified in clause 1 of the Key Terms.
1.66 Interpretation: In this Contract, unless the context indicates otherwise:
(a)
Defined Expressions: expressions defined in the Key Terms and
Standard Terms and Conditions of this Contract have the defined
meaning throughout this Contract;
(b)
Headings: section, clause and other headings are for ease of reference
only and will not affect this Contract’s interpretation;
(c)
Parties:
(i)
references to any party include that party’s executors,
administrators, successors and permitted assigns;
(ii)
references to We, Us and our are references to the National
Sporting Organisation;
(iii)
references to You, your and yourself are references to the
Official;

Standard Terms and Conditions

(d)

(e)

(f)
(g)
(h)

(i)
(j)
(k)

Version 2

Persons: references to a person include an individual, company,
corporation, partnership, firm, joint venture, association, trust,
unincorporated body of persons, governmental or other regulatory body,
authority or entity, in each case whether or not having a separate legal
identity;
Precedence of Documents: in the event of any inconsistency between
any of the following, they will have precedence in the descending order
of priority set out below:
(i)
the Key Terms;
(ii)
the Schedules attached (if any); and
(iii)
these Standard Terms and Conditions;
Plural and Singular: references to the singular include the plural and
vice versa;
Clauses: references to clauses are to clauses in this Contract;
Statutory Provisions: references to any statutory provision are to
statutory provisions in force in New Zealand and include any statutory
provision which amends or replaces it, and any by-law, regulation, order,
statutory instrument, determination or subordinate legislation made
under it;
Negative Obligations: any obligation not to do anything includes an
obligation not to suffer, permit or cause that thing to be done;
Inclusive Expressions: the term includes or including (or any similar
expression) is deemed to be followed by the words without limitation;
and
Documents: references to any document (however described) are
references to that document as modified, novated, supplemented, varied
or replaced from time to time and in any form, whether on paper or in an
electronic form.

5

SCHEDULE A: OUR POLICIES AND PROCEDURES

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SCHEDULE B: SELECTION CRITERIA

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