23 Jun University of Johannesburg 2013 4
University of Johannesburg 2013 4
Certificate in Human Resource Management Practices Support
Module 8: Employee Maintenance (CERPM08)
Legislation What it says about Implications for non-
HIV/AIDS in the compliance
workplace
QUESTION 2: PAY SYSTEMS
(Topic 2: Pay Systems)
2.1) Investigate and explain the systems used in your organisation to process
salary and wage payments. Explain this process, with specific reference to:
a) What pay-related information is captured in your organisation monthly?
Where did you get this information from? (i.e. what is the source
document/s?)
b) How (and by whom) is this captured in the pay system?
c) How did you verify that the information is correct?
d) How is access to the information controlled in accordance with organisational
policies?
e) How is this information retrieved when needed? Is this process efficient/
effective?
f) Are any reports generated and distributed to specific people? Explain.
g) How are people (authorised users) trained on how to use this HRIS?
h) How does the system make provision to store long term valuable information
and the moving or deleting of inactive records?
i) What is the organisations record keeping policy? Is it adhered to in this pay
system?
2.2) Explain how remuneration and rewards information is stored, calculated,
reconciled and paid out in accordance with organisational policies, procedures
and legislation.
2.3) If a manager/employee requests certain information relating to remuneration
and rewards from you (as the person who manages the pay system), explain
in your own words the steps you would follow in this process. Your
explanation must include all 9 steps as per page 83 of your learner guide and
give an example at each step.
2.4) Report on at least two problems you have identified with the pay system
during this question. Make recommendations on how the system can be
improved, and how you will take organisation constraints into consideration. .
© University of Johannesburg 2013 6
Certificate in Human Resource Management Practices Support
Module 8: Employee Maintenance (CERPM08)
PORTFOLIO OF EVIDENCE GUIDELINES:
MODULE 8: EMPLOYEE MAINTENANCE
It is always a good idea to check your work before submitting to the UJ. Now that you have completed at least 75% of
your Portfolio of Evidence for this module, use the questions below to confirm that you have included all the evidence
required for each of the questions in order to be rated as competent or to at least satisfy the minimum requirements for a
resubmission opportunity.
Check your POE questions against the following: v or X
QUESTION 1: HIV/AIDS in the workplace
DID YOU:
1.1) Compile a presentation on HIV/AIDS wherein you explained each of the concepts in your own words
as noted on page 3?
1.2) (a) Conduct some research within your own organisation and sector on HIV/AIDS statistics/data/
information – these must be submitted as part of your POE. Interpret what the figures/data is telling you
and comment on the trends. (b) Using the information/statistics submitted have you explained how
HIV/AIDS has impacted your organisation?
Check your POE questions against the following: v or X
1.3) Write a report to management wherein you covered all of the points as noted on page 4 of the POE.
1.4) Explain in sufficient detail and in your own words the impact of the HIV/AIDs pandemic on your
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