02 May UTS has a number of research students and staff members. Research students
UTS has a number of research students and staff members. Research students and staff members at UTS submit research papers to national and international conferences and journals. Once the paper is reviewed and accepted, they can complete and submit application (with supporting documents) for travel funding approval to UTS travel fund committee. UTS travel fund committee comprises of six to seven senior UTS staff members. UTS travel fund committee reviews the application form and record their decision (approval and disapproval) on the application form so that they can travel and present the paper. Travel fund committee decision email with approved/rejected application form and supporting documents (through internal UTS mail) are sent to the managing officer. Managing officer notifies the applicant about the decision via email and forward him/her the application form and supporting documents via internal UTS mail.
Currently, UTS has a paper-based travel form (see the UTS travel application form) and manual funding approval process. UTS wants an online automated travel funding approval system. This online system will help UTS to achieve the following objectives:
1. Eliminate manual travel funding approval forms handling
2. Reduce manual application form data errors
3. Enhance ability to submit and track the travel funding applications
4. Improve applicant experience
The new online system will have five main users: applicant (e.g. research student and staff) committee members, committee chair, and system admin staff.
Online Travel Funding Approval System (Target – To Be Developed)
The online system will allow the users to login into the online system using their existing user id (UTS staff or student id) and password. The online user information is stored in the online user database. You need to create this separate database with sample users’ data for this project since you will not have access to the official UTS online user database. Once logged in, the system will allow the authorised user to launch, complete (automatic application field validations), save and submit the online travel funding application and attach supporting document (accepted paper softcopy, notification) to travel committee members. The system should be able to capture the travel funding application details and related document in the travel funding approval system database. The online travel funding approval application should be able to load or pre-populate staff and student information in the online travel funding approval application from the online UTS student and staff databases. You need to create these separate databases with sample staff and student data since you will not have access to official UTS student and staff databases for this project. The authorised user should be able to view the status and details of the application they have submitted to the relevant committee for approval. The authorised user should be able to update and delete the information in the application before submission. Once
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